Executive Assistant

Job Overview

This role involves providing high-level executive support to a senior finance leader in a global organization. You will manage complex schedules, facilitate communications, handle confidential information, and ensure seamless execution of priorities across international teams, enabling focus on strategic decision-making.

Responsibilities

• Manage a complex global diary, coordinating meetings across multiple time zones.
• Prepare briefing materials, presentations, and documentation for leadership meetings and engagements.
• Act as a gatekeeper and trusted advisor, prioritizing requests and managing demands.
• Serve as a liaison between the executive and senior stakeholders, including executives and global teams.
• Coordinate communications and support preparation for executive meetings and offsites.
• Plan international travel and logistics.
• Organize leadership meetings, including agendas, follow-ups, and action tracking.
• Support finance leadership initiatives and projects.
• Handle confidential information with discretion and proactively improve workflows.

Qualifications

• Proven experience supporting C-suite or senior executives, ideally in a global organization.
• Exceptional organization, prioritization, and problem-solving skills.
• Strong communication skills and ability to build relationships across all levels.
• Ability to manage multiple priorities with discretion and professionalism.
• Proactive mindset with confidence to anticipate needs and take initiative.
• High attention to detail and strong administrative expertise.
• Advanced experience with Microsoft Office and collaboration tools.