Job Overview
This role involves owning all aspects of payroll tax compliance in a multi-company, multi-state environment. As the subject matter expert for federal, state, and local payroll tax obligations, you will manage deposit scheduling, return preparation, agency notice resolution, and year-end reconciliation. You will collaborate with the Payroll Manager, Payroll Supervisor, HR, Accounting, Benefits, and Finance teams to ensure accuracy, compliance, and a positive employee experience. This hands-on, independent-contributor position is ideal for someone who excels in complex, multi-entity settings with strong technical and communication skills.
Responsibilities
- Prepare, review, and file federal, state, and local payroll taxes accurately and on time, including Forms 941, 940 (FUTA), state withholding, SUI/SUTA, and local returns.
- Process tax deposits according to required schedules (monthly, semiweekly, next-day) across jurisdictions.
- Prepare and submit monthly, quarterly, and annual payroll tax returns with tax agencies, and file amended returns as needed.
- Ensure accurate withholding, unemployment, and local tax registrations; establish and maintain Power of Attorney authorizations.
- Serve as functional owner of payroll tax configuration in Deltek Costpoint, including tax tables, withholding rules, deposit frequencies, and SUI/SUTA rates.
- Configure and maintain federal, state, and local tax codes and jurisdictions in Costpoint, reflecting current regulations.
- Manage multi-state tax settings, including withholding profiles, SUTA reciprocity, and local assignments.
- Review and validate Costpoint payroll settings for accurate tax accrual and posting; coordinate updates for tax law changes.
- Research, initiate, and manage new payroll tax account registrations for expansions; track and enter parameters into Costpoint.
- Identify and escalate Costpoint configuration gaps affecting compliance or reporting.
- Perform monthly, quarterly, and annual payroll tax reconciliations across companies and states; resolve variances.
- Conduct W-2 reconciliations, review year-end data, and coordinate preparation and distribution.
Qualifications
- Experience in a multi-state, multi-entity payroll environment with solid knowledge of complex payroll types including SCA, Davis-Bacon, and union payrolls.
- Strong technical depth in federal, state, and local payroll tax compliance, including deposit scheduling, return preparation, and reconciliations.
- Proficiency with payroll systems like Deltek Costpoint for tax configuration and maintenance.
- Excellent attention to detail, ownership of compliance outcomes, and ability to thrive independently in complex settings.
- Strong communication skills to partner effectively with cross-functional teams.
- Mid-level experience as a hands-on contributor in payroll tax roles.
