Virtual Assistant

Job Overview

Provide comprehensive administrative and operational support to an independent strategic investment advisory and management firm working with investors and entrepreneurs on private market transactions and portfolio management across Europe and Southeast Asia. This fully remote role involves proactive task management, communication, and ensuring smooth administrative processes.

Responsibilities

• Proactively identify, track, and manage tasks from emails, calls, and other sources using tools like Microsoft Planner.
• Efficiently manage and organize inboxes and contact lists for seamless communication and follow-up.
• Handle logistical tasks including travel planning, booking flights and accommodations, and managing invoices.
• File and organize documents in SharePoint for easy access and logical structure.
• Conduct thorough research on various topics to support projects and initiatives.

Qualifications

• Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
• Comprehensive knowledge of Microsoft Outlook for email and calendar management.
• Excellent documentation and file management skills with understanding of best practices for OneDrive/SharePoint.
• Proficient in using tools like Gemini and GPT to improve productivity.
• Fluent in German (required).
• Proven ability to handle confidential information with utmost discretion and integrity.

Additional Details

Fully remote with flexible hours, but ability to adjust to German business hours for occasional calls and meetings.